#1093- Children's Services Act Program Assistant

The County of Fluvanna is recruiting for the position of The Children’s Services Act (CSA) Program Assistant, this is a part-time position with leave benefits offered. The Assistant performs skilled clerical work providing administrative assistance to the Department of the Children’s Services Act; does related work as required. Work is performed under the general supervision of the CSA Coordinator.

ESSENTIAL FUNCTIONS
• Files and stores all documentation required for official, confidential records of all active cases considered by the Family Assessment and Planning Teams (FAPT) and Community Policy Management Team (CPMT) teams; and documentation for active CSA Provider Agreements with new and existing providers.
• Receives and processes incoming and outgoing mail; transports mail to the post office; delivers items to various County departments and Fluvanna County Public Schools buildings, as needed.
• Prepares Purchase of Services Orders and invoice forms.
• Serves as backup to CSA Coordinator during meetings of both the FAPT and CPMT, when needed.
• Enters a variety of complex data into multiple computer systems, including Microsoft Excel and Word, Thomas Brothers Software, and DocuSign.
• Attends meetings of local and state public bodies, and regional and state professional organizations, as needed.
• Assists with the procurement of any documentation requested during any auditing process.
• Operates standard office, data entry, and word processing equipment.
• Interfaces with various stakeholders including Agency case managers in social services, local schools, community mental health, and juvenile justice; members of FAPT and CPMT, and vendors that have an active CSA Provider Agreement with the CSA Office.
• Performs related tasks as required.
• General knowledge of the functions and organization of the county government.
• Thorough knowledge of standard office procedures, practices, equipment, and software.
• Knowledge of the Commonwealth of Virginia’s Children’s Services Act, foster care policies from the Virginia Department of Social Services, educational policies from the Virginia Department of Education.
• Strong organizational and clerical skills.
• Awareness of best practices that maintain and share confidential data.

PHYSICAL DEMANDS:
• This is sedentary work requiring the exertion of up to 20 pounds of force occasionally and a negligible amount of force frequently or constantly to move objects; work requires identifying, grasping, and repetitive motions; vocal communication is required for expressing or exchanging ideas utilizing the spoken word; hearing is required to perceive information at normal spoken word levels; visual acuity is required for preparing and analyzing written or computer data, determining the accuracy and thoroughness of work, and observing general surroundings and activities; the worker is not subject to adverse environmental conditions.
• Occasional travel around and outside the County may be required, including very occasional overnight stays.

REQUIRED QUALIFICATIONS:
• Any combination of education and experience equivalent to graduation from high school and two years of office assistance experience.
• 6 months experience working in an office environment handling confidential data.

SUPPLEMENTAL INFORMATION:
The position is open until filled.

SALARY: $16.78 to $19.30/ Rate is negotiable depending on qualifications

The position is open until filled. 

Please Note: All County employees may be required to report to serve our customers during emergency conditions. While some will perform their regular duties, others may be assigned to report at a different time and location and to perform different duties from their regular jobs. Employees will either be deemed essential personnel and provide services that must continue regardless of or according to a state of emergency or will be deemed nonessential personnel that will be required to report to work in an emergency if they receive an assignment to shelter duty or other duty.

APPLICATIONS MAY BE FILED ONLINE AT:
www.fluvannacounty.org
132 Main Street Palmyra, VA 22963
(434)591-1910  

jobs@fluvannacounty.org

EOE/ADA